Power Automate: Dynamically retrieve SharePoint Online Document Library 'Drive ID'

-

Thought I'd add a fancy AI-generated blog header from Microsoft Designer while we're here !


Problem

  • Had a Power Automate Flow that would grab a document from a document library and PDF it.  
  • Needed to make the 'Document Library' field dynamic as the workflow was moving between DEV/TEST/PROD environments inside a Managed Solution 
  • Putting the Name of the document library in that field was not working.


How

What you need to input into that field, is what's called the 'Drive ID' of the document library.  Which is not immediately available without making a HTTP Call.  So do this to get the drive ID of the specific library you're after:



Code for each step

  • Filter Array FROM value: body('Send_an_HTTP_request_to_SharePoint_-_Get_Library_Metadata')['body']['value']
  • Filter Array Advanced Code: equals(item()?['name'], 'NAME OF DOCUMENT LIBRARY')
  • Document Library Field Code: first(body('Filter_array_-_Get_DOCX_DriveID'))?['id']


What do I get now?

Now you have a workflow that can be put into a MANAGED solution, so that regardless of which SharePoint site it is querying, as long as the Library has the same name, it will pick it up.


Comments

Post a Comment

Popular posts from this blog

How to Copy/Duplicate a Table and Columns in a Dataverse Environment

-
Image
What If you need to do either of these things, then this article is for you: Create a copy of a table in the same environment as the original table Create a copy of a table but want a different prefix against custom column names Why In most circumstances, if you need to duplicate a dataverse table, I would suggest to bundle it inside a solution, and migrate the solution to another environment.   However, in the scenario where you need the duplicate table to be inside the same environment, here's a quick method that requires no manual creation of columns! How Short answer : Install  XRMToolBox , inside XRMToolBox, install and utilise the Clone Field Definitions Plugin  from the Tool Library. Pre-Tasks In order to clone a table with a new PREFIX value for the columns you first need to do the following: Create a new PUBLISHER with the new prefix you would like Create a new TABLE where you will be cloning all the fields. Tasks Download & Install  XRMToolBox On t...
Read more

Export Group Membership From Active Directory Using Power Query

-
Image
If you need to export a list of staff from an Active Directory Group, follow these steps.  Allows you to gather all the names & usernames of staff in a particular group and save the information into Excel. Step By Step How To: Open up Excel > Power Query Tab Click From Other Sources > From Active Directory: (In Excel 2016 this is found under: Data Tab > New Query > From Other Sources > From Active Directory) screenshots from Excel 2016 on left, Excel 2010 w/ Power Query Add-on right A popup will ask you to enter your domain name.  It should already be populated with the correct information but if not, input your companies domain name & Click OK: In the Navigator that opens up, expand your domain tree and double click group: You should now see a list of all groups in Active Directory in the Power Query Editor: In order to find & filter for a specific Group, Click the Down-Arrow for the 'distinguishedName' column > ...
Read more

Microsoft Flow - Apply To Each Limitation (5000 items)

-
Image
What Had a situation where I was pulling back 70,000 items in an array from a REST API call.  I wanted to create a SharePoint item for each of the items in an array, however the 'Apply To Each' action kept giving me the following error: ActionFailed . An action failed. No dependent actions succeeded. Why This was due to a Microsoft Flow limitation. When you are using the Free Version of MS Flow you are limited to 5,000 items in a loop .  Explained here:  https://docs.microsoft.com/en-us/flow/limits-and-config Workaround I tried my best to come up with a workaround, tried splitting up the array into batches of 5,000.  All to no avail.  in the end, gave up, and saved the array of items to a CSV and saved the CSV in a SharePoint Library instead. body('Parse_JSON')?['applist']?['apps'] The only other alternative I could come up with is to grab the 'first 4999 items' from the array, which does work with an expression like this: ...
Read more