Showing posts from January, 2016

Nintex Workflow - How To Set a DateTime field to Current Date AND Time

What: Surprisingly had some trouble with this simple task, so here's how you can avoid wasting 20 minutes of your life.  If you have a list column that is of type Date AND Time, it can be difficult to set it to the current date and time inside a workflow.

Why:  You might like to do this if you were logging changes to items to a separate list for reporting on later.

How (quick): Create a string variable called 'CurrentDateTime', set the string variable to equal 'CurrentDate[space]CurrentTime'.  Set your DateTime list column to equal the workflow variable CurrentDateTime.

How (detailed):
Create a Workflow Variable called 'CurrentDateTime' of type 'Single line of text'Create a 'Set Variable' step and set CurrentDateTime to equal value: Current Date[space]Current Time
(these two values can be found under common variables tab).

Update the field on the list item to equal the Workflow variable you just set.  In my case, I was updating my DateTime field …

How To Set Up a Personalised Shortcuts List on a SharePoint Site

What is this?  A tutorial on how to set up a cool list on SharePoint where staff can manage their favourite links, ideally on the homepage of your intranet.
This keeps all their commonly accessed web-stuff 1 click away, and it means you do not have to fill up your SharePoint navigation with 100's of useless links that only 5-10 people use.

Woah that sounds sweet, how is that even possible!?  Well I'm going to show you how, in this tutorial we are using SharePoint Online, because then this post will be relevant for more than a year.

Step 1:  Create a Custom List called 'Personal Shortcuts' by clicking Settings > Add an app, and selecting 'Custom List'.

Step 2: Create a new column in your new list by clicking the List Tab > Create Column.  Call the new column 'Shortcut', Set the Type as 'Hyperlink or Picture' & make sure the column requires a value.

Step 3: Now we need to remove the Title column from this list.

Navigate to List Tab > List…

SharePoint - What Should Be Allowed to go in Global Navigation?

I'll make this real easy.  IF EVERY SINGLE USER NEEDS IT, then it can go on global navigation.

Otherwise, you're wasting precious navigation space for links nobody wants.
Still really need a selection of staff to have one-click access to something?  That's fine, you should look at implementing a personalised list of shortcuts on the homepage that each user can manage themselves.  That way that specialised safety system they access everyday takes up their screen space and no one else's.
That brings me to : How To Set Up a Personalised Shortcuts List on a SharePoint Site
This is almost a golden rule for me, what're your thoughts?

The Best OOTB Cross-Site Collection Navigation Solution for SharePoint Online

**UPDATE: This post is now outdated & I suggest using SharePoint Hub Sites to get Cross-Site Collection Navigation

I will start by saying:  This solution sucks, but I've done my fair share of research/testing/swearing so you don't have to.  This is the best option you can currently achieve with OOTB (Out-of-the-box) functionality.

Problem:  Many large companies moving to SharePoint Online have the same problem.  They have enough data that it needs to be spread out across multiple site collections.  How the data should be split up is a different story .  The fact is, they would like to have consistent Global Navigation across all site collections.

Reasons why you would want the same global navigation across all site collections: 

Visibility of everything that exists within the SharePoint Online TenantConsistent navigation simplifies the User Experience, allowing them to be comfortable in any Site Collection without having to remember a new navigationEveryone knows everything t…